Yeah !! Another topic related to document type that I just updated this morning. It's about document number range configuration in SAP. While you create new document type, system will ask you to fill-in document number range number. It's very easy to create new number range number, just follow instruction below:
Document Number Range is used to assign with document type. One document number range can be assign to many document types. But in general usage, only 1 document number range is assigned to document type.
Number ranges for documents are company code-dependent. You must therefore create your number ranges for each company code in which the document type is used, namely with the same number range key.
1. Enter company code that you want to create document number range.
2. Press <Intervals> button.
3. Click <Insert Interval> or Shift + F1 to insert new number range interval.
4. Define Number Range Interval
You have to define number range number, fiscal year and interval of number range. Current number is the start running number of number range interval. Then, press <Enter button>
5. Save
***Remark*** you shouldn’t flag external number range. In technical, SAP generates document number automatically. So, you don’t need to flag this function. This function is used in case from migrate data from non-SAP into SAP system. Document number may need to specific individually based on organization reason.
2. After press <Execute Button>, there is a pop-up screen to confirm execution. You just press <Yes Button> to confirm.
Example
Parameter in capture below is to copy number range no. “ZZ” from company code 1001 to company code 1002 for fiscal year 2015.
Example
Parameter in capture below is to copy number range no. “ZZ” in company code 1001 from fiscal year 2015 to fiscal year 2016.
Label : Document Number Range in SAP, Document Number Range Configuration in SAP, How to create document number range in SAP.
What is Document Number Range
Document Number Range is used to assign with document type. One document number range can be assign to many document types. But in general usage, only 1 document number range is assigned to document type.
Number ranges for documents are company code-dependent. You must therefore create your number ranges for each company code in which the document type is used, namely with the same number range key.
How to create number range
Menu Path: SPRO -> Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Document Number Ranges -> Documents in Entry View -> Define Document Number Ranges for Entry View
TCode: FBN1
1. Enter company code that you want to create document number range.
2. Press <Intervals> button.
3. Click <Insert Interval> or Shift + F1 to insert new number range interval.
4. Define Number Range Interval
You have to define number range number, fiscal year and interval of number range. Current number is the start running number of number range interval. Then, press <Enter button>
5. Save
***Remark*** you shouldn’t flag external number range. In technical, SAP generates document number automatically. So, you don’t need to flag this function. This function is used in case from migrate data from non-SAP into SAP system. Document number may need to specific individually based on organization reason.
Copy Number Range to New Company Code
Menu Path: SPRO -> Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Document Number Ranges -> Documents in Entry View -> Copy to Company Code
TCode: OBH1
1. Enter number range number, fiscal year, source company code and target company code.
2. After press <Execute Button>, there is a pop-up screen to confirm execution. You just press <Yes Button> to confirm.
3. System display result by showing target company code, number range number and fiscal year.
Example
Parameter in capture below is to copy number range no. “ZZ” from company code 1001 to company code 1002 for fiscal year 2015.
Copy Number Range to new Fiscal Year
Menu Path: SPRO -> Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Document Number Ranges -> Documents in Entry View -> Copy to Fiscal Year
TCode: OBH2
1. Enter company code, number ranger number, source fiscal year and target fiscal year.
2. After press <Execute Button>, system pop-up screen to confirm. You just press <Yes Button> to confirm your execution.
3. System displays result as below:
Example
Parameter in capture below is to copy number range no. “ZZ” in company code 1001 from fiscal year 2015 to fiscal year 2016.
Related Topic
- How to create document type.Label : Document Number Range in SAP, Document Number Range Configuration in SAP, How to create document number range in SAP.
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General Setting