Menu Path
SPRO >> Financial Accounting (New) >> Financial Accounting Global Settings (New) >> Tools >> Validation/Substitution >> Validation in Accounting Documents
Purpose
You define additional checks for accounting documents in the form of validations for each of your company codes. You can assign a validation for the document header and one for the line items to each company code. The assigned validations are valid both for manual entry of documents as well as for the automatic creation of documentsThere are 3 callup point that you can assign to your validation.
Callup point 1 = Document header
Callup point 2 = Line Item
Callup point 3 = Complete Document
How to configure?
1. Create Validation
Go to Environment >> Validation (or Press F2). In this step, you have to create validation in the callup point that you need.
Once Validation is created, you have to go back to activate your validation on the first screen. Click <new entries>, fill-in your validation and enter activation level as “1”.
2. Create Step
Press button <Step> or <Ctrl + Shift + F5> to create new step. SAP allows you to create several step of validation. It’s mean that you can validate data as much as you can in 1 validation folder.
3. Define prerequisite
Example
BKPF-BLART = ‘KR’
If you post document type which is not “KR”, system will not validate.
4. Define Check
You have to define that your validation in this step.Example
BSEG-GSBER <> ‘ ‘
From example above, I would like to validate whether document type “KR” must not have assignment field as blank.
5. Define Message
This is a final step. In this step, you have to define error message that you need system to display on screen. In case of no suitable message for you, you can <create new message number in validation>.
Label : SAP Validation, SAP OB28, How to configure validation SAP, SAP FI Validation